Example of Message Sent to Informant and What an Informant should expect from Electronic Behavioral Form Process

The sample email below is an example of a message sent to an informant from a clinician.

The message will have the informants name at the top, the date the letter was emailed, the form that they will need to fill out (example below is for a Child Behavior Checklist (CBCL) for 6-18 year olds), how long it will take to fill out the form, and two links to get to the form.  The first link has a username and password autogenerated by the ASEBA-Web program and the second link goes straight to the form.

If the first link is clicked, the informant will need to put in the Username and Password that was autogenerated in the email and click Sign in.

If the second link was clicked, the informant will click Continue to move further to the form.

The informant can use the drop down arrow next to the language to change the language of the form with either link.

The informant will then click on the arrow next to client/patient name to begin filling out the form.

The informant will need to click on YES, I AGREE to the CONSENT TO COLLECT, PROCESS AND STORE DATA page.

The informant is given some basic instructions. The informant needs to click on the blue Start button and must use the right single arrow to advance through the form. The single arrow on the left will go back one question. Clicking on the question mark will open a window that will clarify what is being asked.

Clinicians should encourage informants to try to finish forms in one sitting. Answers are saved after each question. The form will time out after 20 minutes as a security feature.

As the informant makes their way through the form, the blue line will show their progress.

Once the informant has finished the form, the program will look for missing answers. Then the informant will click on the Finish button.

Once the informant clicks the Finish button, the informant will see the page below open. The informant can sign out of the program by clicking on the arrow in the upper right-hand corner.

Once the informant clicks the Finish button, the status of the form will go from Sent-To-Informant to Submitted-By-Informant. The form may be opened at this point by the clinician by clicking on the form to highlight it and then clicking on the Key-Entry tab to make sure the form was filled out correctly. Save and close the form and then click on the Score Report tab to score the form and receive a 5-10 page report.

Please DO NOT open form that was sent to an informant until they are finished the form and the form status says Submitted-By-Informant, as this will break the link to the form for the informant and they will not be able to return to the form.